Things To Have On Hand During Your Events

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If it’s a charity auction, or a dinner for the less fortunate I always find myself continuously looking for an item that for the life of me I’ll never find. Every year I spend half my time looking for something I spent an hour looking for last year. It never occurs to me to put together a list of things I need, until it is too late. I can only image that many of you have the same problem, so I thought it’s probably be easier if I made a list now that anyone can use.


Things that always come in handy:

  • Pens
  • Markers
  • Paperclips/Stapler
  • Note pads/Sticky notes
  • Tape (carpet, clear, scotch, masking, electrical and duct tapes…The more the better)
  • Scissors
  • Clipboard
  • Ink Stamps
  • Raffle tickets
  • A bowl/basket to put raffle tickets in
  • Extra event tickets
  • Money float (Would recommend at least $200 in $5 bills)
  • Screwdriver & Hammer (Trust me there will come a day you will wish you had these)
  • Snacks for you (Would also recommend getting some catered food for volunteers)
  • First Aid kit (Make sure to restock after each event)
  • Flashlight
  • Lighter
  • Batteries (Preferably new batteries)
  • Phone charger (Make sure your phone is charged before your event starts)
  • Water
  • Music playlists (during a long prep day music helps keep volunteers moving and having a good time)
  • Household cleaner (Lysol, Window cleaner, disinfectant wipes)
  • Paper towel/Napkins
  • Cutlery (Spoons, forks, knives)
  • Cups
  • Garbage bags (Again the more the better)
  • Themed decorations (Banners, hangers, center pieces, hats, ordainments)
  • Sewing kit
  • Lint roller
  • WD-40/Goo Gone
  • Measuring tape
  • Extension cords/Power bars
  • Mop
  • Broom & Dustpan
  • Elastic bands
  • Zip ties
  • Bags (paper, plastic, reusable)
  • Boxes
  • Name tags (For volunteers or donors)
  • Event signs
  • Thank you gifts/cards for Volunteers (Wouldn’t recommend giving a favor to all volunteers but those who have helped you out the most by donating something or always being someone you can call for help.)
  • Portable popup table (If your event needs a front door monitor for registration)


Trust me when I say you should double check the night before and before you leave the house. You will forget something, that’s why it’s always handy to have a list with you. Sometimes you’ll just have to roll with what you have and make it work. But, I am serious about the tape. If you can somehow manage to hook it onto your jeans do it, you’ll thank me later.

2018-08-02T10:49:14-04:00 August 21st, 2018|Resources|
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